SCHOOL EMERGENCY MANAGEMENT PLAN

Quick Guide

Duties and Responsibilities of Staff and Students

Contents

Designation of the Person-in-Charge	1

Evacuation Routes	1

Evacuation	2

Relocation	5

Isolation	7

Expansion	10

Designation of the
Person-in-Charge

The principal or his or her designate will be known as the person-in-charge and will have full authority within the provisions of this plan in addition to the other responsibilities of his or her office. A predetermined chain of command will be established should the principal not be available to delegate his or her authority.

Evacuation Routes

This guide should accompany the Fire Safety Plan, including evacuation routes, in each classroom.

Evacuation

Evacuation: The decision to evacuate will be based on the need to have students and staff leave the building for their safety.

Person-in-Charge (Principal or Designate)

decides on the safest means of evacuating the building

announces an evacuation and gives simple, clear directions

contacts 911 to request assistance as appropriate

contacts the emergency answering service or appropriate school board staff person as soon as practical

directs staff to assist in the most appropriate manner

puts on the provided safety vest to ensure other agency recognition

leaves the building and reports to the predetermined assembly point

ensures that all students and staff have left the building and are accounted for

liaises with the responding emergency services

speaks with the media as required

determines if students and staff should relocate to another site
OR

announces that students and staff should re-enter the building

Administrative Assistant

follows the directions of the person-in-charge

brings the school emergency management kit, which includes the following:

school emergency management plan

student data

student release forms

staff data

list of staff with any emergency training/skills

school profile and building information

school photos/video

aerial photos

maps

traffic safety vests

keys

first-aid kit

charged cell phone

megaphone

portable radio(s)

leaves the building and reports to the predetermined assembly point

Teachers

follow the directions of the person-in-charge

bring the class attendance sheet

supervise students during evacuation

assist special needs students as required

open blinds and close windows

close doors after the last person has left

leave the building and report to the predetermined assembly point

take class attendance and report the information to the
person-in-charge

Maintenance Staff

follow the directions of the person-in-charge

check washrooms and other areas to ensure that everyone
has left

check to ensure that class doors are locked

leave the building and report to the predetermined assembly point

report to the person-in-charge for further directions

Students

follow directions of their class teacher

remain calm and quiet

leave the building and report to the predetermined assembly point

Visitors/Tenants

follow the directions of the person-in-charge

leave the building and report to the predetermined assembly point

Relocation

Relocation: If the person-in-charge determines that is it unsafe to re-enter the building or that re-entry will be postponed for longer than students and staff can reasonably wait outside, he or she may choose to relocate to a predetermined site.

Person-in-Charge

announces the relocation and gives precise directions

contacts 911 to request assistance as appropriate

contacts the emergency answering service or the appropriate school board staff person as soon as practical

directs staff to assist in the most appropriate manner

puts on the provided safety vest to ensure other agency recognition

requests transportation if required

advises receiving the facility of your impending arrival

liaises with the responding emergency services

speaks with the media as required

monitors the movement of students and staff

decides when and how students will be dismissed

Administrative Assistant

follows the directions of the person-in-charge

brings the school emergency management kit, which includes the following:

school emergency management plan

student data

student release forms

staff data

list of staff with any emergency training/skills

school profile and building information

school photos/video

aerial photos

maps

traffic safety vests

keys

first-aid kit

charged cell phone

megaphone

portable radio(s)

Teachers

follow the directions of the person-in-charge

bring the class attendance sheet

supervise students during the relocation

assist special needs students as required

on arrival, confirm the attendance of students

Maintenance Staff

follow the directions of the person-in-charge

report to the person-in-charge on arriving at the relocation site

Students

follow directions of their class teacher

remain calm and quiet

Visitors/Tenants

follow the directions of the person-in-charge

report to the person-in-charge on arriving at the relocation site

Isolation

Isolation: The person-in-charge may choose to institute isolation when he or she has determined that it is safer for students and staff to remain inside the classroom and/or building.

Person-in-Charge

decides on the level of isolation required

announces an isolation and gives simple, clear directions

suggested script to “secure the building”:

“Attention all staff, secure the building now. Ignore the
fire alarm if it rings and do not change classes until
further notice. All staff not supervising students report to the office (or other location).”

If the threat is a violent or potentially violent intruder, the following additional script may be used:

“Teachers, position your students for safety.”

if appropriate, directs staff to prevent student movement within the building or positions students for safety

contacts 911 to request assistance as appropriate

contacts the emergency answering service or appropriate school board staff person as soon as practical

directs staff to assist in the most appropriate manner

puts on the provided safety vest if appropriate to ensure other-agency recognition

directs a staff person to meet the emergency responders at the identified entrance, if it is safe to do so

liaises with the responding emergency services

speaks with the media as required

takes all actions necessary to ensure the safety of students, staff, and visitors

determines if students and staff should evacuate OR announces to the students and staff that the isolation has ended

Administrative Assistant

follows the directions of the person-in-charge

locks the doors to the administrative offices

assists with communications as directed

Teachers

follow the directions of the person-in-charge

if directed to, secure the building as follows:

if it is safe to do so, check the area immediately outside the classroom for students and bring them inside

lock the classroom doors

turn off all lights

ensure that all students remain in the classroom

ensure that all students remain calm and quiet

do not open the door unless directed to by the person-in-charge or the correct means of identification is used by the person requesting entry

decide if it is necessary to position students in the classroom for safety

stand by for further directions

when not supervising students, report to the administration office for directions from the person-in-charge

Maintenance Staff

follow the directions of the person-in-charge

lock the doors to all assigned rooms

if directed to, lock all exterior doors

in the event of an external environmental threat such as a chemical spill, turn off the ventilation system and begin sealing all entrances with appropriate material

Students

follow the directions of the teacher

if there is no teacher in the classroom, close the door, take cover, and wait for the all-clear signal

if unsupervised, quickly get to a supervised classroom if possible, otherwise take shelter out of sight and wait for the allclear signal

if in the washroom or change room, take shelter out of sight and wait for the allclear signal

remain calm and quiet

Visitors/Tenants

follow the directions of the person-in-charge

remain in the room and assist staff as requested

Expansion

Expansion: The person-in-charge may choose to begin expansion when he or she receives notification that their facility is the intended relocation site of a group who have evacuated their premises.

Person-in-Charge

informs the students and staff of the expansion

makes preparations as appropriate

contacts 911 to request assistance as appropriate

contacts the emergency answering service or appropriate school board staff person as soon as practical

directs staff to assist as required

liaises with emergency agencies and the person-in-charge of the displaced group

Administrative Assistant

follows the directions of the person-in-charge

Teachers

follow the directions of the person-in-charge

Maintenance Staff

follow the directions of the person-in-charge

Students

follow the directions of the person-in-charge

Visitors/Tenants

follow the directions of the person-in-charge